Current Year Governing/Policy Body Structure (Form F)  (All Applicants)

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The Current Year Governing/Policy Body Structure (Forms F-1 and F-2) page captures information on policy board structure and board members.

 

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The sections below need to be completed:

 

Policy Board Structure (Form F-1)
Board Members (Form F-2)

 

All eligible persons, groups, and entities must have a governing or policy body consistent with the requirements of 45 C.F.R. Part 1607 of the LSC Regulations. This regulation is designed to ensure that the governing or policy body of a recipient of LSC funds is well qualified to guide a recipient in efforts to provide high quality legal assistance and to ensure that the recipient is accountable to its clients.

 

The regulation defines governing and policy bodies separately. A governing body is a board of directors or other body with authority to govern the activities of a recipient receiving funds under Section 1006(a)(1)(A) of the LSC Act of 1974. A policy body is a policy board or other body established by a recipient to formulate and enforce policy with respect to the services provided under a grant or contract made under the Act. For a policy body to comply with the regulations, it must be approved by the Corporation through a waiver of the governing body regulations.

 

Applicants without a governing or policy body that complies with 45 C.F.R. Part 1607 must submit a plan for establishing a governing/policy body that complies with the LSC requirements. The Applicant's governing/policy body plan should be submitted along with the proposal. For those Applicants, submission of this plan shall be deemed submission of a waiver request under 45 C.F.R. Part 1607 and shall be subject to approval by LSC. All Applicants must have a governing/policy body that complies with 45 C.F.R. Part 1607 within 60 days of the date of the grant award. The general requirements for a governing /policy body are as follows:

 

1.The majority of the members of the governing/policy body shall be attorney members appointed by the governing body(ies) of one or more State, county or municipal bar associations, the membership of which represents a majority of attorneys practicing law in the localities in which the Applicant provides legal assistance.
2.At least sixty percent (60 %) of the members of the body are attorneys.
3.At least one-third (33.3%) of the members of the body were eligible to receive free legal services at the time of their appointment to the body.
4.Appointments shall be made so as to insure that the governing/policy body reasonably reflects the interests of the eligible clients, the diversity of the legal community and the population of the areas served - including race, ethnicity, gender and other similar factors.

 

Applicants that currently do not have a governing/policy body that conforms to the requirements of 45 C.F.R. Part 1607 should enter zero for each category on Form F-1 and must submit a plan for developing its governing/policy body.

 

Submit the governing/policy body plan along with the proposal narrative. Limit the governing/policy body plan to three typed double-spaced pages.

 

Review 45 C.F.R. Part 1607 before preparing the governing/policy body plan. Use the outline below to prepare the plan.

 

Governing /Policy Body Plan Outline

 

Applicant Name: ____________________________________________________________

 

Applicant Service Area(s): _____________________________________________________

 

1.Describe the characteristics of the service area, including client diversity, special population groups, and geography;
2.State the total number of governing/policy body members of the proposed board;
3.Discuss the steps that will be taken to assure ethnic, racial, and gender diversity of the proposed board;
4.Discuss the anticipated racial, ethnic, and gender distribution of the proposed board;
5.Identify the appointing organizations of the proposed board for attorney and client board members;
6.Discuss how the recipient is assured that the proposed board will be actively engaged in promoting the delivery of client-centered legal services.

 

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